AFOYI

This page outlines the terms and conditions that govern the supply of products and services by AFOYI. It describes the processes AFOYI uses to complete a sale, as well as your rights and obligations.

Please contact us with any issues with these terms of sale before completing the sale, otherwise AFOYI will take it as your acceptance of these terms.

These terms may be updated from time to time. The most up to date version is available from the AFOYI website.

Invoices

AFOYI supplies all products and services on an invoice basis. All invoices must be paid by the due date unless there is a dispute about the items invoiced or the amount. In the case of a dispute, the non-disputed amount must be paid by the due date shown on the invoice.

Invoices for consulting and general sales are due 7 days from the date of the invoice, unless by prior agreement. Invoices for recurring services are due 7 days after the end of the month for services that are charged monthly or 14 days from the end of the month for services that are charged semi-annually or annually.

Late fees apply for invoices not paid in full by the due date. See below.

Change of Title

Ownership of hardware does not transfer to the purchaser until the invoice has been paid in full, including disputed amounts.

Purchase of AFOYI software is the purchase of a licence to use the software and does not imply any other rights. Further details can be found in the AFOYI software agreement.

Timesheets

AFOYI manages all consulting time using a timesheet system. Times are recorded in Australian Central Standard Time, including daylight saving time when it is in effect.

The timesheet software enforces certain rules regarding timesheets. These are:

1. Timesheet periods start on Monday and, unless otherwise agreed, may be either one week or one fortnight in length. The software will automatically close the timesheet and generate an invoice at the end of the period.
2. Timesheet shifts must be a multiple of 15 minutes.
3. The beginning of the timesheet shift will be rounded down to the previous 15 minute increment.
4. The end of the timesheet shift will be rounded up to the next 15 minute increment.
5. The first timesheet shift for each calender day will have the end time adjusted so that it is a minimum of 1 hour in length. Any further shifts on the same day will be calculated as per the rounding rules above. The start time of a timesheet shift is used to determine what day the shift is counted on.

Deposits

AFOYI does not generally require a deposit for services, but may request a deposit for hardware purchases with a value greater than $AU500. Where AFOYI requests a deposit the sale will not proceed until the deposit has been received and cleared.

For some large value hardware sales AFOYI may require payment of the hardware portion of an invoice before being able to proceed with the hardware order (we are a small business after all!)

Late Fees

AFOYI charges a late fee for invoices that are not paid in complete by the due date, excluding any disputed amounts.

The late fee is calculated as the higher of $AU20 or five percent (5%) of each overdue invoice on the day the late fee charged and is capped to $AU100 per overdue invoice. A warning email will be sent at least 5 days before the late fee is charged.

Late fees are calculated on Monday mornings before the start of business and are charged as an invoice with a due date of 7 days.

Failure to pay all overdue amounts by the late fee due date will result in all existing services being suspended until the account is brought up to date and may also result in legal action being sought.